Academic Regulations and Policies
delivery methods, the academic year is divided into two semesters, each 15
weeks in length plus a final exam week. The summer session typically runs 14
All members of the Viterbo University community are expected
to conduct themselves in an ethical manner and adhere to the highest standards
of academic integrity. Furthermore, Viterbo University students are expected to
adhere to a standard of academic honesty befitting their enrollment in this
Catholic Franciscan university. They will not engage in plagiarism, cheating,
lying, or stealing, nor will they tolerate those who do so. Fundamental to the
principle of independent learning and professional growth is the requirement of
honesty and integrity in the conduct of one’s academic life. Academic
dishonesty in any form is a serious offense against the academic community.
Each academic program will review the standards of academic integrity and have
students acknowledge their acceptance of the standards.
Academic Integrity Policy
Viterbo University students,
faculty, and administration share the responsibility of maintaining a standard
of academic honesty. The faculty must create an atmosphere in which students
may display their knowledge. This atmosphere includes sufficient safeguards to
control dishonesty including an orderly testing room, restrictions on text
messages, etc. Students are responsible for understanding and refraining from
Academic misconduct is any
activity that may compromise the academic integrity of the university, or
subvert the educational process. Examples of academic misconduct include, but
are not limited to,
course rules as contained in the course syllabus or other information provided
to the student; violating program regulations as established by departmental
committees and made available to students;
providing or receiving information from others during examinations; or
possessing or using unauthorized materials during examinations;
providing or using assistance in the laboratory, on field work, in scholarship,
or on a course assignment when said work was to be completed individually;
plagiarized work for an academic requirement.
Plagiarism is the representation of another’s work or ideas as one’s own
whether intentional or unintentional; it includes the unacknowledged
paraphrasing or word-for-word use of another person’s work, and/or the
inappropriate unacknowledged use of another person’s ideas. Each student is
responsible for understanding plagiarism and the consequences of committing
plagiarism. The Viterbo University library offers information about plagiarism and
how it can be avoided. Viterbo students are strongly encouraged to complete an
online tutorial on avoiding plagiarism, which is available atwww.indiana.edu/~istd.
substantially the same work to satisfy requirements for one course or academic
requirement that has been submitted to satisfy requirements for another course
or academic requirement, without permission of either the instructor of the
course for which the work is being submitted or the supervising authority for
the academic requirement;
or fabricating laboratory results, research results, or any other assignments;
as, or enlisting the assistance of a substitute for a student in the taking of
grades or marks in an effort to change the earned grade or credit;
university forms or records, or using such forms or records without
in activities that unfairly place other students at a disadvantage, such as
taking, hiding, or altering resource material, or manipulating a grading
A faculty member who suspects a
student of academic misconduct shall follow these steps.
- Notify the student in writing of the allegation.
- Contact the program director (graduate program) and
/or the department chair or dean of the school
- Contact the vice president for academic affairs to
notify that office that the student is involved in an allegation of academic
misconduct and to discover if the student has previously violated the academic
Unintentional Violations of Academic Misconduct (undergraduate or graduate)
If the student has not previously
committed academic misconduct, the faculty member shall determine whether this
academic misconduct is intentional or unintentional. Unintentional academic
misconduct occurs when a student attempts to acknowledge, quote, and/or cite
sources but does so inadequately or incorrectly. In determining if the misconduct
is intentional or unintentional, the faculty member may consult with the
student and/or program director. Students may have only one report of
unintentional academic misconduct; more than one unintentional offense shall be
treated as intentional academic misconduct.
If the faculty member determines
that the misconduct is unintentional, the faculty member:
- Must provide a written warning that the continuation
or repetition of academic misconduct will be cause for additional disciplinary
- May award a failing grade on the assignment; or
- May require the student to resubmit the corrected
assignment or complete an alternative assignment. The faculty member shall
determine the grade for the resubmitted or alternate assignment.
In determining the appropriate
sanction, the faculty member shall consider all pertinent facts, including the
nature of the offense, mitigating and aggravating circumstances, and the
student’s response to the event. The faculty member shall notify the vice
president for academic affairs that the misconduct was determined to be
unintentional so that the vice president for academic affair’s office may
properly monitor all faculty notifications for patterns of academic misconduct.
Intentional Violations of Academic Misconduct (undergraduate or graduate)
Graduate Program Procedures
If the faculty member determines
that the misconduct was intentional, he or she shall refer the incident to the
director of the relevant graduate program. The director of the program shall
collect all pertinent facts, including the nature of the offense, mitigating
circumstances, the student’s response to the event, and the failure of the
individual to comply with past sanctions. The program director shall make the
final determination of whether or not academic misconduct occurred and, if so,
whether said misconduct was intentional or unintentional.
If the program director finds that
the student has intentionally violated the academic integrity policy, the
program director will notify the student in writing and make a recommendation
to the academic vice president who shall impose sanction(s). At a minimum, the
student shall receive a failing grade in the course. Most cases of intentional
academic misconduct at the graduate level will result in either suspension or
expulsion from Viterbo University.
Undergraduate Program Procedures
If the faculty member decides that
the misconduct was intentional or the student admits the academic misconduct,
then one or more or the following sanctions may be imposed by the faculty
- Award a
failing grade on the test or paper; or
- Require the student to take another test or resubmit
- Award a failing grade for the class. (This action
must have the approval of the school dean of the discipline of the misconduct.)
The student will be notified in
writing of the findings by the vice president for academic affairs. A copy of the decision letter will also be
sent to the vice president for student development, or designee. This action is
required for maintenance of complete disciplinary records.
Sanctions for Previous Violations of Academic Misconduct
(undergraduate and graduate)
If the student has committed other
academic misconduct, the matter shall be handled by the academic vice president
as described below. The vice president for academic affairs may impose one or
more of the following sanctions for a violation of this academic integrity
suspension – Suspension from classes, campus facilities, university premises
and/or university-sponsored functions, for an interim period pending
disciplinary proceedings. A student suspended on an interim basis may discuss
with the academic vice president or designee the reliability of the information
related to the student’s academic misconduct.
suspension – Separation from the University for a specified period of time. The
academic vice president may specify conditions for readmission
expulsion – Permanent separation of the student from the University.
The vice president for academic
affairs will communicate the decision in writing to the student. The academic
vice president will also send a copy of the letter to the vice president for
student development, or designee.
In accordance with procedures set
forth in the Viterbo University Student Handbook, students may appeal any
decision for breach of academic honesty to the University Board of Review. (See
academic appeals below.) In any appeal case the breach of the academic policy
itself takes precedence over the sanction given for the violation.
Norms for Academic Appeals
In accordance with
procedures set forth in the Viterbo University Student Handbook, students may
appeal any decision for breach of academic honesty to the University Board of
Review. (See academic appeals below.) In any appeal case the breach of the
academic policy itself takes precedence over the sanction given for the
Appeals Process for the Academic Integrity Policy
a student disputes the charge of breaching the academic honesty policy or the
sanction given for the violation:
student should address in writing the specific complaint to the individual
faculty member and include copies of all communication used in the initial
stages of the investigation.
the student disagrees with the faculty member’s decision, the student may
continue the written complaint and include copies of all communication used in
the stages of the investigation to the program director (graduate) or
chairperson of the relevant department (undergraduate).
the student disagrees with the program director or chairperson’s decision, the
student may continue the written complaint and include copies of all
communication used in the stages of the investigation to the dean of the
the student disagrees with the dean’s decision, the student may continue the
written complaint and include copies of all communication used in the stages of
the investigation to the vice president for academic affairs.
the informal appeals do not satisfactorily resolve the grade dispute, the
student may file a formal, written appeal to the Board of Review.
Board of Review will meet, at a minimum, three times a year, if necessary,
in-service week in August (To address all spring and first seven week summer
last week in November (To address all summer and first seven week fall session
second week in April (To address all fall and first seven week spring session
grade appeals to the Board of Review must be filed within the fourth week of
the subsequent semester following the finalization of grades in the Registrar’s
office. This written appeal shall include:
request to the chairperson of the Board of Review to meet to hear the appeal.
initial statement of the problem, including both a chronology of events leading
up to the informal appeal, and a description of the previous attempts to
resolve the dispute with the instructor, chairperson, dean, and Vice President
for Academic Affairs.
of a name of a member of the Viterbo University faculty, administration,
general staff, and/or student body to serve on the Board of Review on the
Board of Review will acknowledge the receipt of the appeal within five working
days and notify the student of the next Board of Appeals meeting date.
copy of the written appeal shall be presented to the vice president for
academic affairs and the aggrieved faculty member, program and/or department by
the Board of Review within five working days. The respondents shall in turn
present in writing a response with any necessary documentation to the Board of
Review with five working days. The vice president for academic affairs shall
name a member of the Viterbo University faculty, administration, general staff,
and/or student body to serve on the Board of Review on the respondent's behalf.
parties affected by the appeal shall have a copy of the student’s written
grievance no later than three working days before their meeting with the Board
of Review. All parties that the Board requests to participate in the hearing
will be notified in writing no later than three working days before a meeting
additional evidence deemed necessary by the Board to consider the appeals
adequately shall be solicited in writing no later than three working days
before the meeting date. All written statements and documentation shall be made
available to both the complainant, the respondent, the vice president for
academic affairs, and to the president by the chairperson of the Board of
Review no later than one working day in advance of the meeting.
Board of Review may let stand the decision of the vice president for academic
affairs, reverse it, or take another course of action, including but not
limited to remanding the issue to any previous party in the appeal process. In
unusual cases, if after thorough review of a grade dispute, the Board of Review
finds a serious injustice in the awarding of the grade, it may recommend a
grade change to the president of the university. The grade change can be
effected only by the action of the president on the specific recommendation of
the Board of Review.
recommendation(s) of the Board of Review shall be submitted to the president
and conveyed in writing within 24 hours of the end of the hearing to the
student who filed the appeal, the affected faculty member, the affected
department's chairperson, and the vice president for academic affairs.
decision of the Board of Review may be appealed by either party to the
president of the university. The appeal must be written and submitted to the
president within two weeks of the recommendation by the Board of Review. After
considering the appeal, the president shall render a decision, which is final.
The president shall notify both parties of the decision within one week of this
Other than the deadline
for initiating the appeals process, all deadlines stated in the appeals process
may be lengthened or shortened by the reviewing entity for good cause, upon the
request of either party or at the reviewing entity for good cause, upon the
request of either party or at the reviewing entity’s own discretion.
All records and correspondence in
such cases will be kept in the office files of the vice president for academic
affairs until graduation. Students’
academic transcripts shall exclude academic misconduct violations except for
cases of expulsion.
Academic Policy Exception
Students seeking an
exception to any university academic policy listed in this academic policy
section may petition the vice
president for academic affairs for
an exception. The Academic Policy Exception form is found on the registrar’s office Web page. You must have
the approval of your advisor, program director, and school dean prior to the submission
of the form to the vice president for academic affairs.
Graduate students must earn a C or
better in all courses and have a cumulative grade point average of 3.0 or
better. A student who earns less than a grade of C or NC (no credit) in any
course must retake the course and achieve a grade of C or better. Any student
who falls below a semester or cumulative grade point average of 3.0 will be
placed on academic probation and while on academic probation must achieve a
grade of B or better in all courses and must achieve a cumulative grade point
average of 3.0 or better to earn a graduate degree.
A student on academic probation who
receives a grade below a B in any course may be dismissed from the program. A
student is removed from academic probation after his/her cumulative grade point
average reaches a 3.00 or better. See program sections of this catalogue for
specific requirements of each graduate program.
Dismissal for academic reasons
(e.g., grades, academic dishonesty, professional integrity issues) precludes
For students in graduate programs requiring prerequisite coursework,
Viterbo University participates in the College Level Examination Program
(CLEP). CLEP is a national
program administered through the College Board. Viterbo follows
for Prior Learning
The credit for prior learning
(portfolio) program is for students in a bachelor degree completion program or
a master’s degree program who feel they have significant college-relevant
learning from lifetime / work experience applicable toward college credit. The
portfolio process must be completed during a student’s first calendar year of
enrollment. A limit of 15 credits may be earned by portfolio. To participate in
the credit for prior learning program a student must:
- Be currently enrolled.
- Meet with the program director/coordinator to get
instructions and make a plan for completing the portfolio.
- Complete Parts A and B of the Application for Credit for
Prior Learning, and submit the portfolio review fee to the Business Office
(obtaining their signature in Part C of the Application for Credit for Prior
- Construct a portfolio containing lifetime/work learning
applicable to the student learning outcomes of a course in the Viterbo
- Submit the portfolio to the program director/coordinator. The portfolio will be sent to the appropriate
faculty reviewer(s) for evaluation.
- Upon receipt of the Application for Credit for Prior
Learning with parts D and E completed by the faculty reviewer(s), and approved
by the Vice President of Academic Affairs (VPAA), the program
director/coordinator will notify you of the decision.
- Take the Application for Credit for Prior Learning to the
Business Office and pay the portfolio fees for each credit approved by the
- Submit the completed application form, with all required
signatures, to the Registrar’s office so the approved credits can be awarded.
Students who would like to know more
about credit for prior learning are encouraged to contact their program
director or coordinator.
University challenges students to be learners who assume responsibility for
being part of a community of scholars. Student presence and participation in
the classroom is an important component of this challenge. Each student is
encouraged to develop a professional work ethic that reflects responsibility, initiative,
and teamwork. In light of the above, students are expected to attend all
classes. Students who are absent from class miss opportunities to contribute to
the learning environment of the classroom and to learn from their colleagues.
Each program has specific attendance policies. Absences from class may result
in a loss of college financial aid. Federal regulation requires that students
make satisfactory progress toward a degree in order to retain federal financial
Students not able
to attend classes due to military obligations should refer to the military deployment
a degree at Viterbo University may wish to audit a course for personal or
professional knowledge. Students who are auditing are not required to complete
assignments or take examinations, but auditors are expected to attend classes.
If their attendance is unsatisfactory, auditing students will be
administratively withdrawn from the course. Students receive no credit for courses
that they audit; a grade of AU is entered on their records. Audited courses do
not count toward students’ degree requirements. To audit a course, students
must complete an audit form obtained on the registrar’s office Web page. The
completed form includes the instructor’s signature, which signifies consent for
the student to audit the course. Students must return the completed form to the
registrar’s office no later than Friday of the first week of class. After the first
week of classes, students may not change their course status from audit to
credit. In exceptional circumstances a student may change the status of the
course from credit to audit. In that case, students must file the paperwork no later
than the midpoint of the class. Students may also repeat audited courses for
credit in subsequent semesters. Students
may not repeat courses for which credit was received as audited courses in
subsequent semesters. The tuition and fees for audit courses
are the same as for credit courses.
(non-degree/non-licensure/non-endorsement seeking students) may also audit certain
courses. The same policies and deadlines apply to non-degree auditors.
Interested students should submit an online non-degree student application, for
initial entrance to Viterbo University. Non-degree students should check the
current fee schedule, published in the class schedule, for rates.
Viterbo defines one credit hour as 750 minutes over 15 weeks.
In addition, each credit of
a course requires that students spend two hours of work outside of class per
format, all sections are required to meet the required credit hour standards by
any combination of seat time and outside work. Outside work could include additional outside reading, group work,
service projects, field work, clinical rotations, among other learning activities.
clinical, internships, and practicums vary in length depending upon the
requirements of the course. Normally one credit hour equals no less than 30
actual clock hours.
Minimum class and outside work time are
calculated according to the formula below.
[750 + 1800] X the
number of credits of a course =
the minimum number of
minutes of seat time and outside work required
For example: a three
credit course requires a minimum of 7,650 total minutes.
A student’s grade
in each class is determined by the instructor according to evaluation methods
provided by the instructor. Methods of evaluation are published in each course
syllabus. It is the responsibility of the instructor to inform students of the methods
of evaluation to be used. At the conclusion of each course final grades are
submitted to the registrar via VitNet.
system is as follows:
to students who did not officially drop from the course, but who failed to
participate in course activities through the end of the enrollment period. It
is used when, in the opinion of the instructor, completed assignments or
course activities or both were insufficient to make normal evaluation of
academic performance possible. The U will calculate in a student’s grade
point average as an F would (zero grade points). It also may be replaced, per
the repeat policy, as an F would.
to students who do not officially drop a course, but who are not participating
in course activities. The SU will calculate in a student’s grade point
average as an F would (zero grade points). It also may be replaced, per the
repeat policy, as an F would.
granted; assumes B work or better
has been doing passing work but must still meet certain requirements before
the grade can be determined.
Office of the Registrar may use a grade of NR after the deadline for faculty
to submit grades, but before the grade can be collected from the faculty
member. The NR grade is not a permanent grade and will be changed as soon as
the grade can be collected. An NR grade is not calculated in the grade point
An appeal of a final
grade must be made to the instructor no later than the fourth week of the
subsequent semester. Any grade change requires the signature of the instructor,
the director of the program, and the vice
president for academic affairs. Any other discrepancies in a
student’s term record must be reported to the Office of the Registrar no later
than the fourth week of the subsequent semester.
A grade of incomplete is given infrequently
and only under unusual circumstances that are beyond the student’s control such
as a serious illness or death in the family or unanticipated complications in
an original research project. To be considered for an incomplete, the student
must have at least 50% of the course work complete and have a passing grade in
the course. Students will find the form to request a grade of incomplete on the registrar’s
office Web page. The student must seek the approval of the instructor,
department chair, and dean or vice president for academic affairs. The completed form with approving signatures needs to
be submitted to the registrar’s office by the last class.
The student is responsible for completing the
required course work by the agreed upon deadline. The instructor is responsible
for submitting a replacement grade to the registrar’s office. If the incomplete
grade is not removed and the replacement grade from the instructor is not on
file in the registrar’s office by mid-semester of the subsequent semester or
summer session, the incomplete grade converts to an F.
Grade Appeal (Academic Review Process)
arise in regard to a course
grade, the student should first discuss the matter with the individual
faculty member. If a satisfactory conclusion is not achieved, the matter may be
brought, in turn, to the respective department chairperson, school dean, and
then to the vice president
for academic affairs. Matters still in dispute may
finally be taken to the Board of Review. Formal, written grade appeals must be
filed within the
fourth week of the subsequent semester (fall, spring, and summer) following the
finalization of grades in the registrar’s office and in accordance with procedures
available in the student handbook.
Grade Point Average
The grade point
average of a student’s work is the ratio of the grade points to the number of
credits attempted. Courses taken under the credit/no credit option as well as
courses completed at another institution are not included in the grade point
is one way Viterbo students can enjoy individualized learning. Independent
study allows students to proceed at their own pace and take more responsibility
for their own learning. Since independent study requires initiative and allows
for considerable freedom, students should plan the proposed study carefully
with help from the directing faculty. Students should outline the proposed plan
of study on the contract and registration form. The same number of
student/faculty contact hours as a regular course must be maintained. The plan
must be approved by the instructor, academic advisor, department chair/program
director, and dean of the discipline of the independent study. Students must
form found on the registrar’s office Web page and file it
with the registrar’s office upon registration, but no later than the end of the
first week of classes for the term of the independent study. Students must
complete the work of the independent study within the semester they register
for the course. Over the course of their Viterbo University career, students
may take a maximum of three credits of independent study.
courses may be of three types:
- Directed study, research, and/or
readings in an area that is not included in the regular course offerings. (The
course appears on a student’s transcript with the title Independent Study.)
- Departure from the regular credit
value of a course, such as independent work on one portion of an existing
course. (The course appears on a student’s transcript with the title Independent
- The independent study of a course
listed in the current university catalog.
independent study courses may be repeated for credit.
Leave of Absence
Graduate students may need
to stop continuous enrollment for various reasons and should speak with their
advisor about their decision. Semester-based program students who will not be
taking a course the subsequent semester, but intend to return to Viterbo to
complete a program should register for NENR-000 the subsequent semester/summer
session(s). This will allow for the students’ technology accounts and student
records to remain active. Students will not be billed tuition for this course,
nor will they receive financial aid or attendance verification.
The student may register
for NENR-000 for a maximum of three continuous semesters/terms (fall, spring,
summer). The student is responsible for registering for the NENR-000 via VitNet
for each subsequent term, prior to the end of the first week of the subsequent
term. After the third semester of NENR-000, the students’ record and technology
accounts will be deactivated. Students wishing to return to complete a
program/degree, and are eligible to do so, will need to complete the reentry
process and will be subject to the catalog and requirements at the time of
Viterbo University has set
forth the following policy for students serving in a branch of the armed forces
and called to active duty, including state activation of a member of the
National Guard. This policy also applies to a student who is a spouse of an
activated service member (who has a dependent child).
The graduate program director
will serve as the main contact for the student. In all cases (deployment during
the term and between terms), graduate program director will work with the
student to determine if any online or other course enrollment for subsequent
terms is possible while being deployed.
- The student must provide a copy of his/her
- If the deployment occurs after a term begins and
will be for the duration of the term or longer:
- If a student decides he/she cannot continue
his/her studies, a student may request a full refund of tuition charges and
mandatory fees for courses that cannot be completed. All or a portion of
tuition charges and mandatory fees may be waived by the business office. No
refund of non-mandatory fees will occur. Any room and board charges will be
prorated based on the dates of attendance. Financial aid adjustments will be
made in accordance with federal and state financial aid regulations. If a
balance remains on a student’s account after all adjustments have been made,
the account will be flagged as “no interest” until the student returns or it is
determined the student is not continuing studies at Viterbo University.
- At the discretion of the faculty member, a
student may continue a course using communication means available (Blackboard/Moodle,
email, etc.). All charges and financial aid pertaining to the courses in which
the student continues enrollment will remain.
- If a student has completed a short term course
but is enrolled in other courses that have not been completed, the charges and
financial aid related to the completed course will remain and the rest of the
charges and financial aid will be adjusted appropriately.
- If the deployment is short term or mandatory
training (begins and ends during the term):
- In consultation with the faculty members and
dean or department chair, every effort will be made to accommodate the short
- If the deployment occurs between terms, it is
recommended that the student contact the graduate program director and register
for a leave of absence (NENR-000).
Students will be
asked to provide input and evaluation at various intervals during their program
of studies and after graduation. Course evaluations will be done at the end of
each course. Instructor evaluations will be completed at scheduled intervals. Interim/midpoint
assessments may be conducted to allow students to reflect on their progress
toward meeting the graduate outcomes and indicate their satisfaction with the
program. Student input for quality improvement is always welcome by instructors,
advisors, directors, and deans.
Students who have
pre-registered for classes but decide not to attend Viterbo University must
inform the program director of the change in plans prior to the beginning of
the semester. Students are liable for all charges until this official notification
For students in campus-based programs,
schedule changes may be made via the VitNet online system anytime after a
student’s initial registration time through the first week of the semester.
After the first week of the semester, courses may no longer be added, and any
drops must be made via the drop form in the Office of the Registrar. When students wish to change a section or
credit value for a class, they must drop and then add the class. These
changes must also be completed by the end of the first week of the semester.
Compressed courses may not be added after the first class meeting.
The drop dates
for Viterbo courses are based on the 16-week term. Courses other than 16 weeks
in length, which includes most graduate level courses, have prorated drop
dates. Contact your program director or the registrar’s office for specific
drop dates. Depending on the time of the drop, a course may be removed from the
permanent record or be recorded with a grade of W (non-penalty). No drops are
allowed after the deadline to drop with a grade of W. The official drop date is
considered to be the date the form is submitted to the Office of the Registrar.
program requirements prevent it, students may repeat a course. Each grade is
listed on the permanent record; only the last grade is used in computing the
grade point average. Repeating courses may affect financial aid and academic
courses repeated at other institutions to replace grades earned at Viterbo
University will not be used in computing the grade point average. Students must
seek prior approval before taking a course at another institution.
Protocol for Graduate
Culminating Scholarship Submissions.
The Viterbo Research Collection accepts
complete, final and accepted culminating scholarship projects from students in
Viterbo University graduate programs. Projects must include a completed
signature page in order to be accepted into the collection.
Sexual Harassment Policy
University is committed to maintaining a learning and working environment which
respects the dignity of all individuals, and is free from sexual harassment.
Accordingly, Viterbo University will not tolerate the sexual harassment of one
member of the university community by another, or by external
parties/individuals providing services to Viterbo University. The university
community subject to this prohibition includes faculty, administrators, staff,
harassment takes two forms under the law: (1) Quid pro quo or (2)
pro quo harassment
occurs where an individual retaliates against another for submitting to, or
refusing to submit to, sexual harassment. This refusal may include refusing
sexual advances, rejecting physical contact, or denying requests for sexual
favors. The retaliatory action may include the denial of a promotion, the
levying of discipline, lowering of a student grade, or termination of
pro quo harassment
also occurs where submission to sexual harassment is proffered as a condition
for favorable treatment. This favorable treatment may include promotion, wage
advance, or academic advancement.
atmosphere is the other form of sexual harassment. An individual‘s conduct,
whether intentional or unintentional, may create a hostile, intimidating, or
offensive learning and working environment for others. This hostile environment
may be created by repeated and unwelcome sexual advances or requests for sexual
favors. Also, unwelcome verbal or physical conduct of a sexual nature may
create a hostile atmosphere. Such conduct includes, for example, unsolicited
gestures or comments of a sexual nature, display of offensive, sexually graphic
materials, or physical conduct of a sexual nature.
harassment may originate from faculty, administrators, staff or students. Also,
sexual harassment may originate from external parties/individuals providing
services to Viterbo University. Harassment can occur if the offending
individual is the same gender as the individual being harassed. If an
individual is offended by witnessing the harassment of another individual, a
harassment complaint may still be filed even though the harassment is not
directly aimed at the individual witnessing the harassment.
defined above, sexual harassment is a specific form of discrimination in which
the power differential inherent in the relationship between a student and
teacher or supervisor and subordinate is exploited. However, this policy also
recognizes that sexual harassment may occur between individuals who have
similar status at Viterbo University, such as student-student or
sexual relationships between faculty and student or supervisor and subordinate
often present the most difficult cases of sexual harassment. The power
differential between these two groups can cast serious doubt on whether the
relationship is consensual. Also, the relationship can easily turn the learning
or working environment into a hostile one for the complainant. Since the
purpose behind this policy is to free the working and learning environment from
such damaging interference, Viterbo University strongly discourages such
relationships. If the University learns of such a relationship between a
supervisor and subordinate, steps will be taken to alter the reporting
structure. If the relationship occurs between a faculty member and student, the
matter will be discussed with the faculty member and student and steps taken to
primary goal of the sexual harassment policy is to prevent objectionable
behavior or stop it whenever it occurs. No member of the community will be
retaliated against for making a sexual harassment complaint.
Any member of the community who
believes he or she has been sexually harassed by another should, if possible,
tell the individual harassing him/her that the behavior is offensive and must
stop, and should also report the harassment to the vice president for academic
affairs, human resource director, or the vice president of finance and administration
as soon as possible. Any member of the community who becomes aware of a sexual
harassment incident should report the incident to the vice president for
academic affairs, human resource director, or the vice president of finance and
administration as soon as possible. Timely reporting of incidents will ensure
president for academic affairs, human resource director, or the vice president
of finance and administration
will conduct an investigation of the harassment complaint. The complainant will
prepare a written complaint describing the incident as completely as possible,
and provide the written complaint to the vice president for academic affairs, human
resource director, or the vice president of finance and administration. To the extent possible, the
investigation will remain confidential, considering the complainant‘s right of
privacy, the need to be fair to the respondent by notifying the respondent of
the complaint, and the need to gather information regarding the incident.
Investigation of the complaint may require the interviewing of members of the university
community who may have witnessed the incident, or who may have information
regarding the incident, as well as review of relevant data or documents. The
investigation will be conducted expeditiously, but in a manner consistent with
the complexity and severity of the matter. The vice president for
academic affairs, human resource director, or the vice president of finance and
maintain a written record of the complaint and resolution process.
there is a finding that sexual harassment has occurred, the offending
individual will be subject to an appropriate penalty. The penalty will depend
on the severity, frequency, or repetition of the harassment. If the matter
involves an employee, discipline, ranging from reprimand to discharge, may be
given. If the matter involves a student, discipline, ranging from reprimand to
administrative withdrawal, may be given. The complainant will be notified of
the results of the investigation and the resolution of the complaint.
the investigation of the complaint shows that the complainant made a false
complaint, Viterbo University may discipline the complainant for making such a
false complaint. If the matter involves an employee, discipline, ranging from
reprimand to discharge, may be given. If the matter involves a student,
discipline, ranging from reprimand to administrative withdrawal, may be given.
A false complaint is one where there is absolutely no basis for the complaint
or the complaint was motivated by malice toward the respondent.
In addition to the
complaint resolution procedures described above, the complainant may also file
a charge with an appropriate external agency (e.g. Equal Employment Opportunity
Commission, Wisconsin Equal Rights Division).
University annually informs students of the Family Educational Rights and
Privacy Act (FERPA) of 1974, as amended. This act, with which the institution
intends to comply fully, was designated to protect the privacy of education records,
to establish the right of students to inspect and review their education
records, and to provide guidelines for the correction of inaccurate or
misleading data through informal and formal hearings. Students also have the
right to file complaints with The Family Educational Rights and Privacy Act office
concerning alleged failures by the institution to comply with the act.
explains in detail the procedures to be used by the institution for compliance
with the provisions of the act. A copy of the policy may be obtained from the
Office of the Registrar or the office’s website. This office also maintains a
directory of records which lists all education records maintained on students by
University hereby designates the following student information as public or
“directory information.” Such information may be disclosed by the institution
for any purpose, at its discretion—name; address (home, local/campus, and
email); telephone listings; date of birth/age; major/minor field of study; participation
in officially recognized activities and sports; weight and height of athletic
team members; dates of attendance; full-time/part-time status; photograph;
registration course schedule; class level; academic level; degrees/academic
recognitions/awards received; name/address/occupation of
parent/guardian/spouse; and educational institutions or agencies attended.
Currently enrolled students may withhold disclosure of directory information
under the Family Educational Rights and Privacy Act of 1974, as amended. To
withhold disclosure, written notification must be received in the Office of the
Registrar by the end of the second week of each semester and the first week of summer
school. Forms requesting the withholding of “directory information” are
available through the Office of the Registrar.
University assumes that failure on the part of any student to request specifically
the withholding of “directory information” indicates individual approval for
As of January 3, 2012, the
U.S. Department of Education's FERPA regulations expand the circumstances under
which your education records and personally identifiable information (PII) contained
in such records — including your Social Security Number, grades, or other
private information — may be accessed without your consent. First, the U.S.
Comptroller General, the U.S. Attorney General, the U.S. Secretary of
Education, or state and local education authorities ("Federal and State
Authorities") may allow access to your records and PII without your
consent to any third party designated by a Federal or State Authority to
evaluate a federal- or state-supported education program. The evaluation may
relate to any program that is "principally engaged in the provision of education,"
such as early childhood education and job training, as well as any program that
is administered by an education agency or institution. Second, Federal and
State Authorities may allow access to your education records and PII without
your consent to researchers performing certain types of studies, in certain
cases even when we object to or do not request such research. Federal and State
Authorities must obtain certain use-restriction and data security promises from
the entities that they authorize to receive your PII, but the Authorities need
not maintain direct control over such entities. In addition, in connection with
Statewide Longitudinal Data Systems, State Authorities may collect, compile,
permanently retain, and share without your consent PII from your education records,
and they may track your participation in education and other programs by
linking such PII to other personal information about you that they obtain from
other Federal or State data sources, including workforce development,
unemployment insurance, child welfare, juvenile justice, military service, and
migrant student records systems.
Technology (Use of)
The assigned email address is used
throughout the length of the student’s time at Viterbo University and is the official means of
communication to students. Students are
responsible for reviewing all information transmitted to their Viterbo account,
and are advised to check it daily.
A transcript is a complete and unabridged copy of all academic
work attempted at Viterbo University and work accepted in transfer to Viterbo.
Course and grade information contained on the transcript are released only upon
written consent from the student as required by the federal Family Educational
Rights and Privacy Act of 1974. A
transcript will not be mailed as a result of a telephone call, email, or Fax
request. Records from other schools will not be photocopied or sent elsewhere.
No transcript will be issued until all financial accounts have been cleared
with the university. There is a per transcript fee.
The Viterbo University
transcript does not include any academic standing notations. The transcript
will, however, include a notation if the student has been expelled from the
Transfer Students and Transfer Credit Policy
graduate programs welcome applications from students attending, or having
attended, other regionally accredited graduate programs. Transfer students will
be considered for admission as long as they have a cumulative grade point
average of 3.0/4.0, are free to return to their previous college or university,
and are considered to be in good academic standing both at their previous
school and at Viterbo University. Transfer applicants shall follow admission
requirements set forth above.
consideration will be granted in the awarding of transfer credits by the
specific program. Transfer credits must be graduate credit taken from a
regionally accredited institution of higher education completed within the
timeline specified by the specific. In order to be considered for transfer, the
grade earned must be at least a B and fulfill program requirements. Only
letter-graded coursework is accepted in transfer. Students who wish to transfer
credits must seek permission in writing from the program director prior to
enrolling. In addition, the student must have an official transcript sent to
the program director after the completion of the graduate course. Courses will be
evaluated for equivalency and the director will provide written notification of
acceptance of transfer credit to the student. Students enrolled in a graduate
program at Viterbo University who wish to take a course at another institution
must obtain prior approval from the program director to ensure the course will
be transferred into the program.
Undergraduate Student Enrollment in Graduate Courses
students, in bachelor degree seeking programs, may enroll in a maximum of nine
graduate credits. Students must be approved by the graduate program to enroll
in the graduate course(s). The credit is designated as graduate credit on a
graduate transcript. The credits will
not appear on an undergraduate transcript and will not be included in the
undergraduate credit totals.
student credit load for dual enrollment (graduate/undergraduate) is 16 credit
hours for a semester or summer term. Students can enroll in no more than six
graduate credits in the semester and no more than a total of 10 credits in an
accelerated format (not full semester courses).
registered for the graduate course(s), undergraduate students must submit a
Change of Schedule form with the graduate program director’s approval to the
registrar’s office, by published registration deadlines for the semester. The
student’s undergraduate tuition and fees are charged.
Withdrawal from Viterbo University
A student who
wishes to withdraw completely from the university during a semester must
complete an official withdrawal form obtained from the graduate program
director or on the registrar’s office Web page. The official date of withdrawal
is the day the form is received in the Office of the Registrar. This process
must be completed prior to the last week of the course. Any applicable refunds
for courses less than 16 weeks in length are prorated according to the deadline
dates printed in the class schedules for the fall, spring, and summer terms. A
student who wishes to reenter for any subsequent term must complete a reentry
application form for re-acceptance.
are recorded for students who do not officially withdraw from the university.