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Refund Policy

Effective August 1, 2005

TUITION
Any student wishing to withdraw from one or more classes must obtain written approval from the Viterbo University Registrar's Office.  The date on which such written approval is granted by the Registrar determines the amount of tuition adjustment.  All requests to withdraw must be in writing and must be made in the Viterbo University Registrar's Office.  Any student who withdraws from any or all classes shall receive a tuition adjustment, and any such adjustment will be placed on the student's account according to the following schedule:  (Note that the refund formula indicated below applies specifically to 16-week courses.  This refund formula is modified proportionally based on length of course for non-16 week courses.)

  • If student withdraws from classes before or during week 1, refund equals 100% of total tuition
  • If student withdraws from classes during weeks 2-4, refund equals 50% of total tuition
  • If student withdraws from classes during weeks 5-8, refund equals 25% of total tuition
  • If student withdraws from classes during weeks 9-16, refund equals 0% of total tuition

Refund Schedule by week


FEES AND BOOKSTORE CHARGES
All fees and bookstore charges are non-refundable.

ROOM CHARGES
A student signing a Viterbo University housing contract commits to a housing term of one year, with room charges posted at the beginning of the Fall and Spring semesters.  Room charge adjustments are made, provided appropriate, written approval has been given by the Vice President of Student Development and/or the Director of Residence Life. Any such adjustment will be placed on the student's account.  All requests for adjustment must be in writing to the Director of Residence Life.  Room charge adjustments are calculated according to the following schedule:

FOR STUDENTS WITHDRAWING FROM VITERBO UNIVERSITY DURING A SEMESTER

  • If student withdraws from housing during week 1, refund equals 90% of total semester room charges
  • If student withdraws from housing during weeks 2-4, refund equals 50% of total semester room charges
  • If student withdraws from housing during weeks 5-8, refund equals 25% of total semester room charges
  • If student withdraws from housing during weeks 9-16, refund equals 0% of total semester room charges

A student who changes residences during the Fall or Spring semesters will have room charge adjustments placed on the student's account.  These adjustments will be calculated on a prorated weekly basis, assuming a 16 week semester.

Please refer to the Viterbo University Housing Contract Policy for additional information concerning the termination of the housing contract.

MEAL PLAN CHARGES
Meal plan charge adjustments are calculated on a pro rata, weekly basis, provided appropriate, written approval has been given by the Director of Residence Life.  Any such adjustment will be placed on the student's account.  All requests for adjustment must be in writing to the Director of Residence Life.  Any appeal of the Director's decision should be directed to the Vice President of Student Development.

FINANCIAL AID
Financial Aid will be refunded to the various federal, state, and institution sources based on regulations mandated by the United States Department of Education. To inquire as to the order in which the financial aid is to be refunded, contact the Viterbo University Financial Aid Office.  If a credit balance exists on the student's account once all adjustments have been made, the credit balance will be refunded to the student.

To leave a credit balance on your student account, please complete the Authorization to Maintain a Credit Balance form and return it to Kevin Ganther in the Business Office.

To receive a refund check associated with a Parent Loan, please have your parent complete a Waiver Form for Federal Plus Loans form and return it to Kevin Ganther in the Business Office.

Students, or parents of students, who believe that their individual circumstances warrant exceptions from the aforementioned refund policies and would like to appeal their refund calculation should contact:

Kevin Ganther, Director of Student Billing/Accounts Receivable
Viterbo University Business Office
900 Viterbo Drive
La Crosse, WI 54601

NOTE: Examples of the application of the refund policies may be obtained at this address.