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Travel Policy and Resources

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Travel Forms

  1. Ensure that all trip participants complete the required forms prior to submitting the Online Student Travel Request Form.
  2. If required information is not available for all trip participants, trip approval may be delayed and/or denied.
  3. An explanation of travel-related forms is provided here:
    1. Online Student Travel Request Form – completion of this online form is required to request all student travel.
    2. Emergency Contact and Medical Information Form – Emergency and Medical Information Forms are available for completion by clicking on Emergency Contact in Vit Net. This form is required for all students and trip leaders participating in mandatory student travel more than five miles from the Viterbo campus. (This form may also be used for non-mandatory/optional within five miles of the Viterbo campus.)
    3. Student Participant Assumption of Risk and Release of Liability Form – Students typically sign this online release when they first enroll at the university. This form is required for all students participating in mandatory student travel more than five miles from the Viterbo campus. (This form may also be used for non-mandatory/optional activities held at a location within five miles of the Viterbo campus.)
    4. Student Use of Personal Vehicle Request Form (pdf) – Completion of this form is required to request that a student travel in her/his own vehicle. Approval of this request is quite rare.
    5. Travel Expense Report (pdf) – Completion of this form is necessary for reimbursement of employee travel expenses.