Academic Regulations and Policies
annually informs students of the Family Educational Rights and Privacy Act
(FERPA) of 1974, as amended.
This act, with which
the institution intends to comply fully, was designated to protect the privacy
of education records, to establish the right of students to inspect and review
their education records, and to provide guidelines for the correction of
inaccurate or misleading data through informal and formal hearings. Students
also have the right to file complaints with The Family Educational Policy
Compliance Office concerning alleged failures by the institution to comply with
explains in detail the procedures to be used by the institution for compliance
with the provisions of the act. A copy of the policy may be obtained from the
Office of the Registrar. This office also maintains a directory of records
which lists all education records maintained on students by this institution.
hereby designates the following student information as public or “directory
information.” Such information may be disclosed by the institution for any
purpose, at its discretion—name; address (home, local/campus, and email);
telephone listings; date of birth/age; major/minor field of study;
participation in officially recognized activities and sports; weight and height
of athletic team members; dates of attendance; full-time/part-time status;
photograph; registration course schedule; class level; academic level;
degrees/academic recognitions/awards received; name/address/occupation of
parent/guardian/spouse; and educational institutions or agencies attended.
Currently enrolled students may withhold disclosure of directory information
under the Family Educational Rights and Privacy Act of 1974, as amended. To
withhold disclosure, written notification must be received in the Office of the
Registrar by the end of the second week of each semester and the first week of
summer school. Forms requesting the withholding of “directory information” are
available through the Office of the Registrar.
assumes that failure on the part of any student to request specifically the
withholding of “directory information” indicates individual approval for
As of January 3, 2012, the
U.S. Department of Education's FERPA regulations expand the circumstances under
which your education records and personally identifiable information (PII) contained
in such records — including your Social Security Number, grades, or other
private information — may be accessed without your consent. First, the U.S.
Comptroller General, the U.S. Attorney General, the U.S. Secretary of
Education, or state and local education authorities ("Federal and State
Authorities") may allow access to your records and PII without your
consent to any third party designated by a Federal or State Authority to
evaluate a federal- or state-supported education program. The evaluation may
relate to any program that is "principally engaged in the provision of education,"
such as early childhood education and job training, as well as any program that
is administered by an education agency or institution. Second, Federal and
State Authorities may allow access to your education records and PII without
your consent to researchers performing certain types of studies, in certain
cases even when we object to or do not request such research. Federal and State
Authorities must obtain certain use-restriction and data security promises from
the entities that they authorize to receive your PII, but the Authorities need
not maintain direct control over such entities. In addition, in connection with
Statewide Longitudinal Data Systems, State Authorities may collect, compile,
permanently retain, and share without your consent PII from your education records,
and they may track your participation in education and other programs by
linking such PII to other personal information about you that they obtain from
other Federal or State data sources, including workforce development,
unemployment insurance, child welfare, juvenile justice, military service, and
migrant student records systems.