Business Office

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Student Information

Regular Hours of Operation

Window: Monday-Friday, 8:00 a.m.-4:00 p.m.
Office: Monday-Friday, 7:30 a.m.-4:00 p.m.

Important Dates

Fall 2014

  • Aug. 04, 2014 - First day to charge books at the bookstore
  • Aug. 22, 2014 - Last Day to confirm enrollment with the Business Office
  • Aug. 25, 2014 - First day of classes
  • Aug. 29, 2014 - Last day to charge books at the bookstore
  • Aug. 29, 2014 - Last day to add classes or change sections
  • Sept. 2, 2014 - Last day to return books to the bookstore
  • Sept. 5, 2014 - First day for fall refund checks to be issued
  • Oct. 31, 2014 - Last day to pay student accounts off in full to avoid interest
  • Dec. 12, 2014 - Last day to have account paid in full

Spring 2014

  • Jan. 2, 2014 - First day to charge books at the bookstore
  • Jan. 13, 2014 - First day of classes
  • Jan. 15, 2014 - Last day to confirm enrollment with the business office
  • Jan. 17, 2014 - Last day to charge books at the bookstore
  • Jan. 17, 2014 - Last day to add classes or change sections
  • Jan. 20, 2014 - Last day to return books to the bookstore 
  • Jan. 24, 2014 - First day for spring refund checks to be issued
  • Feb. 28, 2014 - Last day to pay student accounts off in full to avoid interest
  • May 9, 2014 - Last day to have account paid in full

Summer 2014

  • May 12, 2014 - First day of classes
  • May 12, 2014 - First day to charge books at the bookstore
  • May 16, 2014 - Last day to confirm enrollment with the business office
  • May 19, 2014 - Last day to charge and return books to the bookstore
  • May 23, 2014 - First day for summer refund checks to be issued
  • June 30, 2014 - Last day to pay student accounts off in full to avoid interest
  • Aug. 15, 2014 - Last day to have account paid in full

Policies and Forms

2014-2015 Tuition Fees Schedule (pdf)
2013-2014 Tuition Fees Schedule (pdf)
Refund Policy (pdf)
Authorization to Maintain a Credit Balance (pdf)
Waiver Form for Federal Plus Loans (pdf)
Payroll Periods/Timecard Due Dates
Parking Policies

V-Bucks Purchasing

V-Bucks will be sold in increments of $25 and can be used at the The Caf, Einstein’s Bagels or Crossroads POD Market and Grill. V-Bucks are carried over from the fall semester to the spring semester but do not carry over to the next school year.  Any V-Buck balances remaining at the end of the spring semester will be forfeited. For questions, contact Campus Dining at 3830, Residence Life at 3060 or the Business Office at 3850.  To purchase V-Bucks using a credit card, click on the V-Bucks link.  To purchase V-Bucks with cash or check go directly to Campus Dining.

Student Insurance Pamphlets

  • Transamerica
 

Agreement and Disclosure Statement

(Viterbo University requires all pages of the Education Agreement and Disclosure Statement to be printed, signed and turned into the Business Office)

Account Receivable Education Agreement and Disclosure Statement (pdf) (Incoming Undergraduate Freshmen - STAR Program)
Account Receivable Education Agreement and Disclosure Statement (pdf) (Undergraduate/Graduate Students)


Electronic Accounts Receivable Education Agreement and Disclosure Statement

Please do not print the agreement from this link and submit to the Viterbo University Business Office - this is for online submissions only!

(Incoming Undergraduate Freshmen - STAR Program) (Undergraduate/Graduate Students)

Star Program Power Point Presentation

Billing

Student account information is available through Vitnet. In addition, monthly student account statements are mailed to all students the first of each month for those who have outstanding account balances. These statements contain actual charges, payment information, and financial aid which has been applied to students' accounts. Payment must be made to the business office using cash, checks, or credit cards. Viterbo accepts Mastercard, Discover, and VISA credit cards only. Payment by credit cards are accepted by phone, in person, and online. To make a payment via the phone please call the business office at 608-796-3850.

Minimum Payment Requirements/Enrollment Confirmation

Viterbo University policy requires that any balance from a previous semester be paid in full prior to the first day of a new semester's classes, or attendance will not be permitted. In addition, all students are required to make a minimum cash payment of $500 each semester, exclusive of financial aid and any deposits. If it can be verified that your financial aid has been disbursed to your student account and covers all semester charges, you will be confirmed without being required to pay the $500 deposit. However, you still need to verify this with the business office and inform them that you are taking classes for the semester.

Interest Charges

Interest charges will be assessed at a nominal annual rate of 15 percent to all delinquent accounts. To avoid the monthly interest charge, student account balances need to be paid in full by the end of the month.

Refunds Checks

Viterbo University will produce refund checks for all students who have a credit balance after all charges have been paid. Refund checks will be available in the business office on the second Friday of each semester and every subsequent Thursday throughout the semester. Any refund check not picked up on the day it is available will be mailed to the student's home address the next morning. If you desire to maintain a credit balance on your student account, you must see Kevin Ganther, director of student billing/accounts receivable, in the business office and complete an authorization form during the first week of classes. Refund checks will be produced for all students who have not completed such an authorization.

To leave a credit balance on your student account, please complete the Authorization to Maintain a Credit Balance form (pdf) and return it to Kevin Ganther in the business office.

To receive a refund check associated with a parent loan, please have your parent complete a Waiver Form for Federal Plus Loans (pdf) and return it to Kevin Ganther in the business office.

V-Bucks

A student may purchase V-Bucks anytime during the semester at the campus dining office. Students are allowed to charge V-Bucks to their student accounts only in the event he/she has received enough financial aid to cover the V-Bucks purchase in addition to tuition, fees, and other charges. Charging is only allowed during the first week of the semester (fall and spring only). Any student wishing to charge V-Bucks must visit the business office.

Student Health Insurance

Viterbo University has information available for student health insurance plans. None of the plans are sponsored by the university. If interested, please inquire at the business office.

After Hours Drop Off Box

The business office has an after hours drop off box located to the right of the business office windows. You may drop off payments, time cards, or documents for the business office, financial aid office, or registrar office.

1098-T Form

The 1098-T form is a statement of qualified tuition and related expenses required for enrollment or attendance at Viterbo University. Viterbo must mail a form to each student that is enrolled for the past calendar year. Forms are generated, printed, and mailed in January. for the preceding calendar year. Forms are required to be mailed by Jan. 31. Upon mailing, 1098-T forms will be made available on Vitnet. The 1098-T form includes tuition and related expense information, as well as scholarship information. Viterbo University does not supply payment information. Please contact your tax preparer for specific IRS regulation when preparing your tax return.

Contact

Please contact Kevin Ganther in the business office if you have questions regarding your student account or to discuss payment arrangements for your confirmation deposit or unpaid account balance.

Kevin Ganther
Director of Student Billing/Accounts Receivable
Viterbo University Business Office
Murphy Center Room 214
900 Viterbo Drive
La Crosse, WI 54601
608-796-3850
kaganther@viterbo.edu