Emergency Response Plan

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Evacuation, Lockdown, and Shelter in Place Procedures

Evacuation Procedures

  1. Begin evacuation immediately upon hearing alarm or official announcement.
  2. If time permits close windows and doors on your way out.
  3. Using the nearest exit, proceed to the ground level and leave the building. If the nearest exist is compromised, use a secondary evacuation route.
  4. Do not use an elevator.
  5. Leave the building in an orderly manner and go to the building’s designated outdoor rally point.
  6. Follow instructions from emergency personnel. Report the location of anyone still inside the building to them.
  7. Do not reenter the building until the all clear is given by emergency personnel.

Evacuating Persons with Disabilities or Special Needs

  1. Assisting the Blind/Visually Impaired
    1. Clearly announce the type of emergency.
    2. Offer your arm to, or hold the person’s hand, to help guide him/her.
    3. Tell the person where you are going and alert him/her to obstacles along the way.
  2. Assisting the Deaf/Hearing Impaired
    1. Get the person’s attention.
    2. Indicate directions with gestures or a written note.
  3. Assisting the mobility-impaired
    1. Elevators should not be used.
    2. Inform the person of the situation and ask how you can help.
    3. Evacuate the person according to his/her instructions.
    4. If it is not possible to evacuate the person, assist in moving him/her to as safe an area as possible (an interior room or enclosed stairwell).
    5. Advise emergency personnel of the person’s location once you have exited the building.

Lockdown Procedures

  1. A lockdown is a way to rapidly enhance the level of security in a building. Locking exterior and interior doors can make it more difficult for an intruder or other type of threat to access students and employees.
  2. When a lockdown occurs you will be notified in one or more of the following methods: email message, phone call, text message, Viterbo website and social media accounts, display monitor message, public address system.
  3. When a lockdown occurs you should:
    1. Immediately go into the nearest room you feel is safe. Quickly encourage others to join you.
    2. Lock and barricade the door.
    3. Turn off all lights.
    4. Cover all windows with blinds, curtains, etc.
    5. Remain silent, silence cellphones and turn off radios, televisions, and other devices that emit sounds.
    6. Keep away from windows and doors.
    7. Hide-conceal yourself the best you can.
    8. Stay in the room until the all clear is given by emergency personnel or until the police instruct you to exit.
    9. If the fire alarm sounds DO NOT exit your safe area as it may be a ploy by an armed/hostile intruder. Remain locked down unless there is smoke and/or fire in your location.
  4. If someone is injured, follow these steps when it is safe to do so:
    1. Call 911
    2. Call Campus Safety at 3911 if using a Viterbo phone; 608-796-3911 or 608-780-1582 if using a non-Viterbo phone.
    3. Place a sign in an exterior window to identify the location of injured people.

Shelter-in-Place Procedures

  1. Defined: Shelter-in-place is the use of any classroom, office, or building to provide temporary shelter. To shelter-in-place:
    1. Move indoors and remain there. Pick a room with the fewest number of windows, vents. etc.
    2. If possible, take a smartphone, computer, radio, or television with you to monitor the emergency.
    3. Do not call 911 for information; keep phone lines open for emergency personnel.
  2. To Shelter-in-place during a severe thunderstorm, tornado, or related warning:
    1. Go to the lowest level of the building.
    2. Go to an interior room or hallway and stay away from windows.
    3. Use arms to protect head and neck in a “drop and tuck” position.
    4. If unable to get inside, lie in a ditch area or near a strong building. Use what you have available to protect your head, neck, face, and eyes (arms, jacket, backpack).
  3. To Shelter-in-place for hazardous materials:
    1. Select room(s) that is easy to seal and, and does not contain mechanical equipment like vents, blowers, or pipes.
    2. If possible, pick a space with a water supply and access to restrooms.
    3. Remain sheltered-in-place until the all clear is given by emergency personnel.
  4. To shelter in place for incidents and situations. Examples: dangerous incident in the surrounding neighborhood; dangerous incident at a nearby school; any situation where keeping students and employees inside is the safest alternative:
    1. Move indoors and remain there. In most cases, maintain normal indoor activities.
    2. Follow instructions of authorities.
    3. See campus website, campus email, and/or local media.
    4. Remain indoors until emergency personnel give all clear.